Free Tool

AI Project ROI Calculator

Move your sliders and watch the numbers update in real time. See the annual savings, payback period, and 3-year value of any AI initiative — before you write a single line of code.

Your Numbers

Number of people whose workflow would be improved by the AI solution

1 25 50 75 100

Fully-loaded cost per person (salary + benefits + overhead)

$25 $100 $200 $300

Per person — hours spent on the specific task AI would improve

1 10 20 30 40

Conservative = 20%, typical AI automation = 30-50%, full replacement = 80%

10% 30% 50% 80%

All-in monthly cost: licenses, infrastructure, API usage, maintenance

$500 $10k $25k $50k

Months from kickoff to full production rollout (you pay but don't save during this period)

1 3 6 9 12

Realistic percentage of the team actively using the tool by end of Year 1

20% 40% 60% 80% 100%

Net Annual Savings

after AI solution costs

0% ROI

Labor Savings

AI Cost / yr

Monthly Savings

Payback Period

0 mo

3-Year Total Value

net of all costs including implementation

Cumulative Savings

Year 1

Year 2

Year 3

Labor savings = team size × hourly cost × hours/week × 52 weeks × time savings % × adoption rate
Implementation cost = monthly AI cost × implementation months (no savings accrue during ramp-up)
ROI % = (net annual savings ÷ total first-year investment) × 100
Payback period = total investment ÷ monthly labor savings
Year 1 net = labor savings − AI annual cost − implementation cost
Year 2 & 3 net = labor savings − AI annual cost (no further implementation cost)
3-year total value = sum of years 1, 2, 3 net savings
Does not include productivity quality gains, revenue upside, or employee satisfaction improvements

Build the Business Case

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A Product Sparring session turns your estimates into a structured business case: assumptions stress-tested, risks mapped, and a recommendation your executive team will actually act on.

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